Office Assistant Full Time Monday-Friday St Paul MN

Larkin industries is the leading provider of print finishing services supporting the Minneapolis- St. Paul area. Larkin is known for high-quality and timely work performed for customers at a competitive price. Larkin has been performing print finishing services for over 46 years and strives to provide the best possible product for customers.

The Office Assistant position oversees all office-related responsibilities listed below. The position requires maintaining and processing critical and confidential documents that support the business. Aside from the general activities listed below, the key responsibilities of the position cover the oversight of basic accounting and operations.

Key Responsibilities:

Accounting

• Responsible for general accounting practices including accounts receivable, accounts payable, and purchasing inventory and supplies for the facility.
• Processing Credit applications from customers, distributes invoices to all customers in a timely manner.
• Assists in modifying labor reporting from the shop with the help of the floor managers.
• Assists with payroll and timecards for temporary employees.
• Conducts time studies of prior jobs and compare estimates to invoices for accuracy.
• May manage a receptionist that also assists with some basic accounting work.

Customer Interface

• Responsible for answering phones, responding promptly too, and greeting customers.
• Acknowledging and bringing customer complaints to management.

Safety and Security

• Oversight of safe work environment guidance, including PPE compliance, fall protection, and all other safety policies and practices.
• Working knowledge of the security system, printer, and network issues: works with our contracted IT company to resolve issues. Also maintains password file for all IT related topics.

Organization

• Maintain an organized work environment and filing system.
• Provide direct administrative support including scheduling appointments, meetings, events, ordering food, shipping packages, and updating databases for management.
• Oversee office equipment for uninterrupted function, fulfill office supply needs, and manage vendors.
• Manage infrastructure planning (moves, adds, and changes to workstations).
• Build relationships of trust through open communication with customers and colleagues.
• Collaborates with the management team to identify opportunities for improvement.
• Ability to work overtime when required

Minimum requirements

• High school diploma
• Excellent communication )written and verbal) and collaboration skills with an attitude for customer service.
• Ability to multitask, prioritize, and manage time effectively; detail-oriented with a strong work ethic.
• Ability to handle confidential information.
• Demonstrated skills in mathematics, reading and writing.
• Proficient in Microsoft Office 365 and the ability to utilize accounting software.

Preferred Qualifications

• 5+ years of office manager experience
• Advanced computer skills and experience with online platforms.
• QuickBooks, Job Boss, Bills.com, and ADP Knowledge.
• Associate or Bachelor's Degree in a business or finance related field.

Physical Requirements

• Prolonged periods sitting, performing repetitive tasks, and working on a computer.
• Ability to move products, material, or documents up to 25 lbs.
• Must have excellent hand-eye coordination.
• Must wear proper personal protective Equipment (PPE) when required.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Current Openings for Office Assistant Full Time Monday Friday St Paul MN Jobs at Larkin Industries